Club Finances

LUSU manages a financial account for every club through Clubs Den. All money received or spent by your club must be processed through this account.

This provides a complete financial record for current and future officers, protects club members from unnecessary financial risk, and helps keep club funds transparent and accountable.

Personal or external club bank accounts are not permitted.

What Do You Need to Do?

Annual Club Grant

Eligible clubs can request the annual $200 Club Grant by submitting a Budget Request in Clubs Den.

Additional Funding

Clubs planning a special event, project, or activity may submit a Funding Request before making any purchases.

Pay an Expense or Reimburse a Member

Use a Purchase Request to reimburse a club member or request payment to an organization or Lakehead University department.

Deposit Money

Money collected through fundraising, sponsorships, ticket sales, merchandise, donations, or other club activities must be deposited into the club’s LUSU account.

Review the Finance Rules

Learn about financial responsibilities, receipts, invoices, sponsorships, prohibited external accounts, and overdrawn balances.

Before Using Club Funds

Before spending or committing any club money:

1. Check the available balance under Finance in your club’s Organization Tools.
2. Confirm that the expense follows LUSU club requirements.
3. Submit any required funding or purchase request.
4. Obtain approval before making a financial commitment.
5. Keep all itemized receipts, invoices, and supporting documents.
6. Ensure a second club officer approves the request in Clubs Den.

Submitting a request does not mean it has been approved. Wait for confirmation before spending money, signing an agreement, or committing your club to an expense.

Access Your Club Finances

1. Log in to clubsden.lusu.ca.
2. Select My Organizations from the navigation menu.
3. Choose your club.
4. Open Organization Tools.
5. Select Finance.

For assistance, email clubs@lusu.ca.