Funding Your Club

LUSU provides an annual Club Grant and may provide additional funding for eligible club events, projects, or activities.

Funding must be requested and approved before the club spends the money.

Which Request Should You Use?

Budget Request

Use a Budget Request to request your club’s annual $200 Club Grant.

Funding Request

Use a Funding Request to request additional financial support from LUSU for a special event, activity, or project.

Purchase Request

A Purchase Request does not provide new funding. It uses money already available in the club’s account to reimburse a member or pay an expense.

Annual Club Grant

An approved club may request its annual $200 Club Grant after reaching the required number of members:

• Thunder Bay: At least 20 approved club members.
• Orillia and Barrie: At least 10 approved club members.

Members must be listed and approved on the club’s Clubs Den roster. Registration or ratification does not automatically make a club eligible for funding if the funding membership requirement has not been met.

Request the Annual Club Grant

1. Log in to clubsden.lusu.ca.
2. Select My Organizations.
3. Choose your club.
4. Open Organization Tools and select Finance.
5. Select Create Request.
6. Select Create Budget Request.
7. Open the Annual Club Grant form.
8. Complete and submit the request.
9. Have a second club officer review and approve it.

The request will not be sent to LUSU for review until the second officer completes the approval step.

Additional Funding Requests

A club may submit a Funding Request for additional support toward a special event, project, or club activity.

Funding Requests must be submitted before the club spends or commits the money. Include original, itemized quotes or invoices showing the anticipated cost.

Submit a Funding Request

1. Log in to Clubs Den.
2. Select My Organizations.
3. Choose your club.
4. Open Organization Tools and select Finance.
5. Select Create Request.
6. Select Create Funding Request.
7. Complete the form and attach the required quotes or invoices.
8. Submit the request.
9. Have a second club officer review and approve it.

Submitting a Funding Request does not guarantee approval. Wait for confirmation before spending money or making a financial commitment.

Second-Officer Approval

Every Budget Request, Funding Request, and Purchase Request requires approval from another club officer.

The second officer must:

1. Open the club’s Finance tools.
2. Select the request requiring review.
3. Review the request and its supporting documents.
4. Select Change Stage.
5. Select LUSU Admin Review.
6. Add any relevant comments and submit the change.

Club officers can use the discussion section of the request to respond to questions or provide additional information.

Other Ways to Fund Your Club

Clubs may also raise money through approved:

• Fundraising activities.
• Sponsorships.
• Ticket sales.
• Merchandise sales.
• Donations.

All activities must follow LUSU’s event, sales, risk management, and financial requirements. All money collected must be deposited into the club’s LUSU account.

Questions about eligibility or funding requests can be sent to clubs@lusu.ca.