The LUSU Clubs Den is where all club operations take place, including logistics such as funding and finances, bookings, and membership management, as well as promotion through events, news articles, and communication with members.
Organization Tools Menu
Club officers can manage each of their clubs and access their Organizational Tools menu in the Clubs Den.
- From the left hand Navigation Panel menu under My Organizations choose the Club
you wish to manage.
- From your Organization Tools menu, select the section you wish to open.
Roster
Manage your roster, including officers and their positions. Manage any pending (invited) or prospective (applied) members. The roster page is also where you can send emails to your members and officer teams.
About
Update or change your club’s about and general information, update your club profile picture, clubs contact and website, and social media links.
Events
Use to book rooms and spaces, create and manage your club events.
News
Create and manage your clubs news feed and articles.
Gallery
Add photos to your clubs page.
Documents
Access your current constitution, create a document library for important club records (meeting minutes, AGMs, etc).
Forms
Create and share custom forms with your club to collect information and feedback (surveys for general interest or member feedback, officer interest forms, member suggestions or idea submissions, volunteer availability, meeting polls, or skill and interest lists). Forms can be customized to guide responses and support review or approval by club officers. Submissions can be tracked, reviewed, and exported as needed.
Elections
Create and manage your club’s officer elections. Set up ballots and collect votes directly through the site. Elections are confidential and secure, with results stored for future reference.
Finance
Manage and view your club finances. All club income and expenses must be managed through LUSU and your club account. You must submit all deposits and reimbursements through the Student Union office to ensure all club officers, current and future, have a full record of your club’s finances. You can submit club deposits or have cheques issued in payment at the LUSU office.
Service Hours
Track and approve member and officer volunteer and community service hours. Hours can be logged manually through a user profile or an organization’s Service Hours tool, and are reviewed and approved by campus administrators and club officers for co-curricular transcripts.
Equipment Booking
LUSU has some equipment available to lend for club events.
All equipment is free to use, although some items may require a security deposit and additional fees for supplies. Equipment is booked through LUSU Clubs Den Event Submission process.
Clubs are fully responsible for all equipment issued to them. Equipment must be used only for the approved club activity, handled safely, and returned on time and in the same condition. Clubs may be held responsible for any damage, loss, theft, or late return. Equipment cannot be transferred, loaned, or used by individuals or external groups outside the approved event. Equipment is limited and must be approved in advance. Submitting a request does not guarantee approval, so try to plan ahead.