Planning a Club Event? Start in Clubs Den
Club events bring people together, build community, and help your club achieve its goals. From regular meetings and workshops to fundraisers, outings, and celebrations, Clubs Den is where your event planning begins.
Before your club hosts an event or activity, create the event through your club’s page in Clubs Den. This gives LUSU the information needed to coordinate bookings, equipment, catering, ticketing, promotion, risk management, and other event support.
What Counts as a Club Event?
If your club is organizing a gathering or activity for its members, Lakehead students, or the wider community, treat it as a club event.
Examples include:
- Regular club meetings.
- Workshops, presentations, and guest speakers.
- Game nights, social events, and networking activities.
- Fundraisers, bake sales, and merchandise sales.
- Performances, screenings, and celebrations.
- Off-campus outings and group activities.
- Online and hybrid events.
- Events organized with another club, Lakehead department, or external organization.
Even casual or recurring activities must be created in Clubs Den before they take place.
What Your Event Submission Does
Creating an event allows LUSU to:
- Review and approve the proposed activity.
- Help arrange rooms, tables, equipment, and event services.
- Determine whether additional risk-management forms or waivers are required.
- Review food, beverage, and licensed-event plans.
- Support ticketing, merchandise sales, or Square payments.
- Make the event visible through Clubs Den.
- Help identify appropriate promotional opportunities.
- Record the event toward your club’s activity requirements.
Creating an event does not automatically confirm a room, service, approval, or insurance coverage. Wait for confirmation before making commitments or advertising unconfirmed details.
Plan and Submit an Event
Learn how to create an event, choose a Primary Event Organizer, submit recurring activities, plan collaborations, and allow enough time for review.
Book Space and Equipment
Request LUSU spaces, Lakehead rooms, tables, equipment, technology, and other event support.
Food and Beverage
Review catering, potluck, bake-sale, alternate food-provider, and licensed-event requirements before making arrangements.
Promote and Manage Your Event
Use Clubs Den for event details, RSVPs, attendance, ticketing, and promotion. Learn about LUSU newsletters, social media, printing, posters, and campus screens.
Does Your Event Need Additional Review?
Some events require more planning because of their location, activities, equipment, food, alcohol, travel, attendance, or other risks.
Include complete and accurate information in Clubs Den so LUSU can identify the right forms, approvals, and support.
Questions? Contact clubs@lusu.ca.